Employee Handbook

Pensions

Remote working Not all work performed by FM Conway lends itself to remote, off-site working. Employees must speak with their line manager about whether home/mobile working is suitable and their responsibilities when remote working.

If you are eligible you will be automatically enrolled into company pension scheme, which is run as a ‘Salary Sacrifice’ scheme.

If you have been automatically enrolled into the workplace pension scheme you will receive a letter from our external pension provider, detailing:

When working from home, your designated workspace must be kept in a safe condition, free from any hazards to either you or the equipment.

• The date you were added to the pension scheme • The type of pension scheme and who runs it • How much we will contribute and how much you will have to pay in • How to leave the scheme, should you want to • How tax relief applies to you Bonus payments FM Conway may, at its sole and absolute discretion, choose to pay you a bonus from time to time. Any bonus is non-contractual, and FM Conway will determine the eligibility, timing, and amount of any bonus.

Colleagues working from a designated workspace will be expected to attend all essential meetings via video conference or by phone. You should follow the same meeting etiquette for remote meetings as you would for face to face meetings, including: • Being professional in appearance and approach • Logging on on-time for the meeting • Muting the microphone when not speaking to prevent background noise for other participants • Using the ‘hand raise’ icon when you want to speak to prevent participants talking over each other

For more information, please see the Remote Working Policy on the IMS.

No bonuses will be paid to employees who have left or who are working their notice.

Benefits

Role specific benefits are issued to you in your benefits statement upon joining.

For further information on company-wide benefits, please click here .

Expenses FM Conway will wholly reimburse all business expenses that are reasonably and properly incurred whilst engaged on company business if VAT receipts/invoices and expense claims are submitted in line with company policy.

All such spend must be authorised by your line manager in the first instance and by a Board Director where necessary.

All expenses must be submitted fortnightly or monthly. Expenses which are outstanding for three months or more, will not be paid unless there are mitigating factors.

For more information, please see the Expenses Policy on the IMS.

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